Submitting Online Forms and Information
Must I apply online?
Yes. Only online grant applications will be accepted.
When are applications accepted?
Applications are accepted twice each year – once during the spring grant cycle and again during the fall grant cycle. Please check our website carefully for the dates applications are accepted for these two grant cycles. Applications submitted outside the specified deadlines will generally not be considered.
When are final decisions made for each grant cycle?
Final decisions regarding Invited Applications are made in mid-May and in mid-November. Please keep this in mind when deciding which grant cycle is best for your organization to submit a pre-application to the Foundation.
How do I establish the online account for me or my organization?
Simply click here to begin creating your account with your email address and a password. From there you will be guided through a short eligibility quiz and then taken to online versions of required forms and information that can be submitted electronically.
How many accounts should our organization have?
We recommend that the individual within your organization who is primarily responsible for assembling, submitting, and responding to inquiries about submitted requests maintain an online account. If you need assistance transferring a prior account a new user, please contact Shanna D. Williams at swilliams@scharbauerfoundation.org.
How do I start a new Pre-application?
After creating your online account, log-in and click on “Start a New Pre-application”. In the future, upon logging in you will arrive at your “My Application” page where you can view past submissions, continue a submission in progress, or begin a new Pre-application.
If staff or other changes occur, can we update our account information?
Absolutely. Contact Shanna Williams at swilliams@scharbauerfoundation.org for assistance updating account information, as well as transferring a grantee account from one email address to another.
Can I begin an application and return and complete it later?
Yes, you can save your work and return later to review, correct, update, and submit your application.
What if I forget my password?
Click “Forgot Password” link on the account log-in page.
Must I use the “download forms” in the Invited Application?
Yes. When completing the Invited Application, you will be asked to download Adobe Acrobat PDF forms to be completed, attached, and uploaded to your application. Where the form is provided, you must use the form rather than a self-designed Word or Excel document. Please let us know should you have any technical difficulties.
How will I know my submitted forms were received?
Once your forms are received by the Foundation, an email is automatically sent notifying you that your materials were received.
How do I submit a Progress or Final Report for a grant that has been received?
After logging into your online account, you should see a blue “Requirements” tab near the top of the screen. Once you have clicked on it, you can view submitted requirements, continue a requirement in progress, or begin any new requirements that have been assigned to your grant.
What do I do if I have questions or problems?
Contact Shanna D. Williams at swilliams@scharbauerfoundation.org or by calling her at (432) 683-2224.